Human Resources Department
Lead Management & Admin Virtual Assistant
Remote – Philippines
Day Shift (Australian Time Zone)
Part-Time
Growth opportunities
Client Industry - Coaching and Business Consulting
Key Responsibilities
LEAD & CRM SUPPORT
- Build and manage CRM or lead-tracking system (Kajabi, Google Sheets, or Notion)
- Input, update, and maintain lead contact records
- Assist in B2B outreach campaigns and professional networking (e.g., law firms, universities)
- Lead management
ADMINISTRATIVE SUPPORT
- Help organize and consolidate brand and business documents
- Assist in setting up internal architecture (e.g., Notion or Google Drive systems)
- Create and maintain SOPs for repeatable tasks
- Provide reminders or to-do overviews for the founder on a regular basis
- Support backend file consolidation to prepare for potential scaling or licensing
- Assist in course creation and curriculum development
MARKETING AND TECH SUPPORT
- Basic Kajabi support: tagging contacts, creating email sequences, uploading assets
- Use Canva to edit and finalize event flyers, PDFs, and social media visuals
- Assist in structuring email campaigns and automations
What We're Looking For
- Previous experience supporting B2B sales
- Proven experience in Lead Management and Generation
- Strong administrative and organizational skills
- Excellent written and verbal communication skills
- Proactive problem solver who takes initiative
- Experience using or learning systems like Notion, Kajabi, or Google Workspace
- Canva skills and design eye are a bonus (but not required to be a designer)
- Comfortable managing backend operations independently and suggesting better systems or workflows
Tools
- Kajabi (CRM/email platform)
- Google Workspace (Drive, Docs, Sheets, Gmail)
- Notion (for organizing brand strategy and materials)
- Canva (for flyers and visuals)
About the Client
Our client is the founder of a fast-evolving coaching and consulting business in Australia, focusing on personal development, B2B consulting, and education-based programs. Her business spans three areas: B2C personal growth & online community, B2B services for law firms and professional services, and Workshops and career education partnerships with universities.
About the Role
This role is ideal for someone who thrives in a dynamic environment, is extremely organized, and takes initiative. You will help manage lead tracking, streamline backend admin tasks, and build out internal systems like SOPs and file structures. We’re looking for someone with a “can-do” mindset who can wear many hats, keep everything organized behind the scenes, and grow with the role.
Why Work with Tempo Co?
At Tempo Co, we are committed to building long-term, meaningful careers for Filipino Virtual Assistants. As part of our team, you’ll enjoy:
- Long-term remote placements with stable international clients
- Growth opportunities
- A supportive, human-first remote work culture
- Competitive pay rates
- Paid Philippine holidays (after regularisation)
- Paid leave credits (upon starting)
- 13th Month Pay