Human Resources Department
Admin
Virtual Assistant
Remote – Philippines
Day Shift (Australian Time Zone)
Part-Time (20 hours/ week)
Growth opportunities
Client Industry - Commercial Trades Sector
Key Responsibilities
Corporate Communications & Marketing
-Draft, design, and distribute a weekly internal newsletter using Mailchimp (with Canva or direct Mailchimp templates).
-Support the rollout and ongoing content management of the company SharePoint intranet (content preparation, structure, and publishing).
-Prepare engaging internal communications with a clear, professional tone aligned to company branding.
-Organise, edit, and repurpose content provided by multiple internal teams.
-Assist in creating and maintaining branded templates and digital comms assets.
-Leverage AI tools (ChatGPT, custom-trained bots) to generate draft content and improve efficiency while maintaining the client's brand voice.
Administrative Support
-Data entry and management of company assets in SafetyCulture (including vehicles, trailers, and equipment).
-Manage fleet and vehicle records (approx. 120+ vehicles) including service schedules, driver assignments, and compliance records (via SafetyCulture and Verizon telematics systems).
-Upload and organise manuals, serial numbers, and manufacturer service schedules.
-Inbox and calendar management, scheduling support, and recruitment-related admin (posting ads, booking interviews, vetting applicants).
-Support the Corporate Services team with general admin and documentation tasks.
-Create or update SOPs and process documentation as needed.
What We're Looking For
- Background in corporate communications (preferably internal comms).
-Proven experience with Marketing.
-Experience preparing newsletters, intranet content, or corporate announcements.
-Strong administrative and organisational skills, with experience managing data-heavy tasks.
-Familiarity with fleet/asset management systems is a plus.
-Excellent written and verbal communication (clear, professional, engaging).
-Proficiency in Microsoft 365, Mailchimp, Canva; quick to learn new systems.
-Experience using AI tools for content support and process automation is highly valued.
Tools & Platforms
-Microsoft 365 Suite (Teams, SharePoint, Word, Excel, Outlook, PowerPoint)
-Mailchimp (for newsletters)
-Canva (design templates, visuals for comms)
-SafetyCulture (asset and compliance management)
-Verizon Telematics (fleet/vehicle tracking and scheduling)
-AI tools (ChatGPT or custom-trained bots) for content generation and workflow automation
About the Client
Our client is a leading provider in the trades and construction industry, with a workforce of 120+ trades on the ground. Their corporate services team is seeking support to ensure seamless internal communications, marketing content preparation, and administrative processes. The Virtual Assistant will work closely with the Corporate Services Manager to manage high-level comms tasks (e.g., newsletters, intranet content), provide marketing and admin support, and help streamline workflows.
About the Role
This role is a mix of corporate communications and administration. The VA will be responsible for preparing and managing weekly internal newsletters, intranet content (SharePoint), asset and fleet data entry, and admin tasks across systems. The ideal candidate will have a marketing and communications background with strong admin capabilities, ensuring internal messaging is clear, professional, and consistent with the clients’ corporate tone.
Why Work with Tempo Co?
At Tempo Co, we are committed to building long-term, meaningful careers for Filipino Virtual Assistants. As part of our team, you’ll enjoy:
- Long-term remote placements with stable international clients
- Growth opportunities
- A supportive, human-first remote work culture
- Competitive pay rates
- Paid Philippine holidays (after regularisation)
- Paid leave credits (upon starting)
- 13th Month Pay